Payment of Fees

Fees may be paid by cash, check, money order, credit card or financial aid. Before classes begin each term, students must either pay their fees in full or have authorization from a third-party payer on file. Students may use financial aid only after their financial aid file is complete.

The college does not accept two-party checks or partial payments.

Refund of Tuition and Fees

Note: Refunds apply only for tuition (maintenance fees). Technology access fees, student activity fees, special academic fees or items bought from the bookstore are normally non-refundable.

Refund Eligibility

  • Students who are called to active military or National Guard service during the trimester are entitled to a 100% adjustment or credit of mandatory fees.
  • Change in a full-time student's schedule, which results in reclassification to a part-time student.
  • Change in a part-time student's schedule which results in fewer hours enrolled.
  • Voluntary withdrawal from the school.
  • Cancellation of a class by the school.
  • Death of a student.
  • Students administratively dismissed will not be eligible for refunds.

Refund Amounts

Full Refund:

  • 100% of fees will be refunded for classes canceled by the school.
  • 100% of fees will be refunded for drops or withdrawals prior to the first official day of classes.
  • 100% of fees will be refunded in the case of death of the student during the term.
  • 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error, they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.
  • Students who enroll before visiting the campus or attending a regularly scheduled in-person orientation may withdraw without penalty within three (3) business days after their first campus visit, in-person orientation, or first day of class, whichever comes first. Students who visit the campus or attend in-person orientation before enrolling are not eligible for this three-day withdrawal period.


Partial refund:

  • A refund of 75% may be allowed if a program is dropped or students withdraw within the first 10% of the scheduled class hours.
  • A refund of 50% may be allowed if a program is dropped or a student withdraws within the first 20% of the scheduled class hours.
  • No refund may be permitted after 20% of the scheduled class hours have been completed.

Processing Refunds

The TCAT will be responsible for determining the amount of student refunds and will process refunds in accordance with TBR policy and the Council on Occupational Education (COE) standards.

Refund when due will be processed and disbursed to students promptly and in compliance with applicable federal, state, accreditation and institutional requirements.

Refunds and Financial Aid

Financial aid is used first for direct education costs, tuition, and fees. Therefore, if a student withdraws and is scheduled to receive a refund of fees, all or part of this refund will be used to reimburse the financial aid programs from which the student received funds. Any student receiving financial aid will not receive a cash refund until all financial aid funds disbursed have been applied back to the respective accounts from which they were issued.

Bad Check Collection

If a check or credit card payment is returned unpaid, the college may withdraw the student for nonpayment after 15 days unless the student pays the amount owed in cash.

At the college’s discretion, the student may stay enrolled until the payment is made. However, the student will be charged a $30 returned check fee, may be charged a late registration fee and may be denied grade reports, transcripts, certificates, diplomas and future registration until all fees are paid.

The college may also deny future check-writing privileges to students whose checks are returned unpaid.

Direct Deposit of Refunds

Students may choose direct deposit to receive refunds faster. Refunds can be sent to a personal checking or savings account.

Once direct deposit is set up, students do not need to reauthorize it each trimester. If banking information changes, students must update their account information to avoid delays. Students may opt out of direct deposit at any time by contacting the college.

Students can enroll in direct deposit at any time. However, there may be a delay in receiving the first-trimester refund if enrollment happens less than two weeks before the first disbursement date. Please allow 10 business days for direct deposit authorization to be processed.

The college is not responsible for delays caused by incorrect banking information. If refund funds are sent to the wrong account due to incorrect information, the college cannot send another direct deposit until the original funds are returned by the bank. This process may take up to seven business days.

How do I Authorize Direct Deposit?

Students can follow the Direct Deposit Instructions (PDF) and complete these steps:

  1. Log in to the portal using your S-Number and your password. 
  2. Select My Account on the left.
  3. Select Direct Deposit.
  4. Select Update Direct Deposit Information.
  5. Enter your banking routing number, account number and account type. 
  6. Check the Accounts Payable Deposit box.
  7. Select Save.
  8. Watch for a confirmation email showing that changes were made to your account.

You will receive an email confirming that changes have been made to your account.